Insert the required Quick Part into the message text as described in the Inserting a Quick Part. 
Start with a new email, and click in the message text pane. Its text should then appear in your mesage text window. Click on the Quick Part item you want to insert into your message. Click on the Quick Parts icon in the Quick Access Toolbar. OR, if you've added the Quick Parts icon to your Quick Access Toolbar: Click on the Text button in the ribbon and then click on Quick Parts, then click on the quick part you want to insert into your message. While in the text window of the email you're composing, click the Insert tab. Press the F3 key and the text of the selected Quick Part will appear in the message text pane. In the message text pane of the email you're composing, enter the short name for your Quick Part as entered in step 7 of the Creating a Quick Part instructions above. Inserting a Quick Part text block into your message In the list of commands, scroll down then click on Quick Parts (commands are in alphabetical order) then click on Add > (see the illustration below). In the Choose Commands from box, select All Commands. Click on the icon at the end of the row of icons in the Quick Access Toolbar. The Quick Access Toolbar is similar in both Outlook 20: If desired, type a longer description of the quick part in the Description box.Īdding Quick Parts to the Quick Access Toolbar. In the Create New Building Block dialog box, enter a short name for the quick part in the Name box. 
Click on Save Selection to the Quick Part Gallery. From the Insert tab, Text group, click on Quick Parts. 
Apply any required formatting to the text.In the message text pane, type the text that you want to use as a Quick Part.Quick Parts in Outlook are the equivalent of AutoText in Microsoft Word. 2262How to create reusable text entries ("AutoText/Quick Parts") in Outlook
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